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Background check
When an applicant is chosen for hire, their
information is submitted for the required criminal history check and
upon clearance of that check the applicant is mailed a written
confirmation with instructions to complete the hiring process, if
they are still interested. A two week period is permitted for the
applicant to contact the substitute personnel office and/or complete
the required paperwork. (If no contact is made with the Personnel
Office after a 4 week time period, the applicant that has been
offered employment will then be removed from consideration.)
Fingerprints
All substitutes must submit fingerprints through the
State-mandated process. Due to the various circumstances under
which fingerprints may be submitted, the Substitute Office will
upload substitute applicants to the State for confirmation.
Fingerprint receipts will not be accepted as the only indicator for
satisfying this requirement.
New
Hire Process
When the applicant completes/provides all requested
documents, they are scheduled to complete orientation. Once
orientation has been completed, the substitute is assigned a payroll
number, considered an active employee, and is equipped to accept sub
assignments.
If accepted or recommended for employment as a
substitute teacher, you will be required to bring a high school
diploma, GED certificate or college transcripts to verify Degree
and/or credit hours earned. If the diploma
or degree(s) is from a foreign country, the applicant must first
submit the credentials to an independent firm for evaluation – at
the applicant’s expense. This evaluation will determine if the
earned credential is equivalent to the same diploma or degree earned
in the United States.
The
substitute teacher must fill out a W-4 Withholding Tax form listing
the applicant’s Social Security Number to be kept on file. This
form is sent to the district Business Office for payroll information
and to be kept on file there.
Under the rules issued by the Immigration and
Naturalization Service, employers must complete an I-9 form for each
employee hired after November 6, 1986. The I-9 form must be
completed along with the required documents for identification
before the applicant’s name is added to the active substitute
teacher list.
See
the following link for a list of acceptable documents:
www.irvingisd.net/pdf_files/Acceptable%20Documents.pdf
Note: Faxed or mailed copies of document(s) to
establish eligibility cannot be accepted. These MUST be verified in
person.
We encourage applicants for substitute teaching, who
are eligible for certification by the Texas Education Agency, to
apply for certification from the State Board of Educator
Certification. The State Board of Educator Certification (S.B.E.C.)
can be contacted at: 1-888-863-5880 or at their web site <
www.sbec.state.tx.us >. If a non-certified substitute is in a
regular teaching assignment for more than 30 days, in a particular
classroom, the district is required to notify parents of the
substitute’s status in the class.
Substitutes who accept and
work assignments prior to completing an application, W-4, I-9, or
clearing the criminal history check are subject to a delay in
receiving payment or, in some cases, non-payment. |
